What Is ATS (Applicant Tracking System)? Need to Know In Detail (2024)

As we know, currently the employee recruitment and selection process can be carried out more effectively and efficiently by utilizing technology such as ATS. This system allows companies to easily collect, filter and manage a large number of incoming applications.

For job seekers, understanding what ATS is and how this system works is the key to increasing your chances of passing the CV selection stage. Therefore, in the following article, we will provide a complete explanation for you. 

What is ATS or Applicant Tracking System?

Applicant Tracking System (ATS) or Job Seeker Tracking System is a software platform designed to help companies manage the recruitment process efficiently. ATS is used to automate and simplify job application management, allowing companies to screen and assess applicants more quickly and effectively. 

This system can handle job applications on a large scale and then identify candidates who best suit the job requirements for a particular position.

ATS has a variety of features, including keyword searches, application status monitoring, integration with company websites, and report generation. 

By utilizing ATS, companies can save time and resources, thereby increasing the efficiency of the recruitment process, and ensuring that the candidate selection process is carried out in an organized and fair manner. 

It is important for job seekers to understand what ATS is and how it works in order to optimize their applications and increase their chances of passing the selection stage.

Is ATS the Same as Recruitment CRM?

The answer is “no”. ATS (Applicant Tracking System) and CRM (Customer Relationship Management) recruitment are two different platforms with different focuses.

ATS is a system intended for managing job applications and the overall recruitment process. This system can help companies collect and screen job applications, track applicant status, organize interview schedules, and facilitate collaboration between recruitment teams. So, ATS is a platform or system that focuses heavily on the operational aspects of the recruitment process.

Recruitment CRM itself is a platform designed to build and maintain relationships with prospective applicants and potential candidates. Recruitment CRM allows companies to collect data and contact information of prospective applicants, send personalized messages and communications, and track interactions with candidates. 

This system is used to build strong relationships between companies and prospective applicants, both for current positions and future opportunities.

How does the ATS or Applicant Tracking System work?

In general, the following is how the Applicant Tracking System (ATS) works:

1. Parsing resume

ATS first parses or breaks down the data from the resume sent by the job applicant. ATS will identify important information such as contacts, work experience, education, skills and other relevant data. This parsing process is necessary to organize and categorize applicant information.

2. Keyword matching

ATS uses an algorithm to match keywords from job descriptions to applicant resumes. This system assesses the relevance and frequency of certain keywords to determine a candidate’s suitability for the position being offered. Resumes that match the job requirements will rank high.

3. Filtering and sorting

ATS screens resumes that do not meet predetermined criteria or are missing important information. Applicants who meet the initial criteria will usually be considered for further evaluation. This step helps simplify the selection process by eliminating unqualified applicants.

4. Applicant tracking

ATS tracks the progress of each applicant throughout the recruitment process. This system records interview details, assessments, and communication history with applicants. This tracking allows recruiters to monitor and manage interactions with applicants effectively.

5. Collaboration and communication

ATS simplifies collaboration between recruiting teams by providing a centralized platform for communicating and providing feedback. Recruiters can share information such as applicant profiles, interview notes, and evaluations within this system. This can help ensure that collaboration runs smoothly and decisions can be made appropriately.

6. Reporting and analysis

ATS produces reports and analytics on various recruiting metrics, such as the number of applicants, effectiveness of sources for publishing job vacancies, timing of hires, and other statistics. This information helps recruiters assess the efficiency of the recruitment process and make informed decisions based on data.

How to Optimize a CV for the ATS System? (ATS Friendly)

The ATS (Applicant Tracking System) system is software that companies use to automatically screen job applications. To increase your chances of passing the selection, it is important to optimize your CV so that it is ATS compatible. Here are some tips:

1. Use the right keywords

  • Read the job description carefully and note keywords that appear frequently.
  • Use these keywords throughout your CV, especially in your profile, work experience and education.
  • Avoid excessive use of keywords, use them naturally and relevantly.
  • You can also use synonyms and keyword variations to avoid excessive repetition.

2. Format CV yang ATS-Friendly

  • Use a CV format that is neat, structured and easy to read.
  • Avoid using complicated tables, graphs and images.
  • Use a common, easy-to-read font, such as Arial, Calibri, or Times New Roman.
  • Make sure your CV is in PDF or Microsoft Word format so it doesn’t get messy when opened on different devices.

3. Proper CV structure

Use a standard CV structure, such as:

  • Profile
  • Work experience
  • Education
  • Skills
  • Award
  • Reference

Make sure the most important information (such as relevant work experience) is at the top.

4. Pay attention to spelling and grammar

  • Make sure your CV is free from spelling and grammatical errors.
  • Use sentences that are short, clear and easy to understand.
  • Check your CV again carefully before submitting it.

5. Use personal branding keywords

  • In addition to keywords from the job description, add keywords related to your personal branding.
  • This can help you stand out from other candidates and show your uniqueness.

6. The ideal CV length

  • Your CV should be no more than 2 pages.
  • Focus on the information that is most important and relevant to the job vacancy you are applying for.

7. Use an ATS-Friendly CV maker platform

There are many online platforms that provide ATS-friendly CV creation services. You can use this platform to help you create a CV that is professional and ATS compatible.

This is a complete explanation of what ATS is. With the information above you can find out how this system works and can create a CV that is more ATS friendly.

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